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Olympus Technical Services, Inc., a Montana-based, employee-owned environmental consulting and environmental field services firm specializing in hazardous waste site/environmental remediation, mine reclamation, environmental engineering, and emergency spill response, is seeking a motivated and creative administrative assistant to join our growing Billings, Montana office. We offer competitive pay, professional and entrepreneurial growth opportunities, and a fun team environment. The administrative assistant will assist an administrative team in various accounting, clerical, and other administrative duties. Some of the main job responsibilities include:
- Answering and transferring phone calls
- Assisting with accounts receivable and accounts payable, preparing and transmitting invoices, preparing and transmitting statements, reconciling vendor and credit card statements, compiling expense reports etc.
- Maintaining and assisting with office equipment (printers, phone system, etc.)
- Assisting with maintenance of payroll records
- Processing documents such as bills, invoices, mail, etc
The successful candidate will meet the following minimum requirements:
- Proficiency with Word and Excel
- Ability to learn and use new software packages specific to the company/industry
- Excellent organizational skills and a high degree of attention to detail and accuracy with high volume data entry
- Excellent communication skills
- Ability to track and meet multiple deadlines
- Ability to maintain confidentiality of payroll and other employee information
- Ability to work well with others on the team
Additional preferred qualifications include:
- QuickBooks experience
- Public notary
- Two-year or four-year degree in business administration, management, human resources, accounting, or related field
- Experience in a related field such as accounting, bookkeeping, or financial reporting
- Willingness to continue building skills through education and training opportunities
Compensation and Schedule:
- Anticipated pay range: $15-20 per hour, depending on experience
- Full-time position (40 hours/week)
- Work days: Monday through Friday, 8:00 a.m. to 5:00 p.m. (with lunch break), with some flexibility in the schedule
Benefits:
- Medical, dental, vision, life/AD&D, and long-term disability insurance
- Health savings account with employer contribution
- Paid time off and paid holidays
- Eight weeks paid family/medical leave (after one year of employment)
- 401(k) program with employer contribution and matching
- Employee ownership opportunity
Olympus Technical Services, Inc. is an employee-owned environmental services firm specializing in hazardous waste site remediation, mine reclamation, environmental engineering, and emergency spill response. We are always looking for talented and hard-working individuals to join our team. If you are hardworking, a team player, and ready to grow with us, click "APPLY TODAY" and let us know how you can contribute.