Olympus Technical Services, Inc., a Montana-based, employee-owned environmental consulting and environmental field services firm specializing in hazardous waste site/environmental remediation, mine reclamation, environmental engineering, and emergency spill response, is seeking a motivated and creative administrative assistant to join our growing Billings, Montana office. We offer competitive pay, professional and entrepreneurial growth opportunities, and a fun team environment. The administrative assistant will assist an administrative team in various accounting, clerical, and other administrative duties. Some of the main job responsibilities include:

• Answering and transferring phone calls
• Assisting with accounts receivable and accounts payable, preparing and transmitting invoices, preparing and transmitting statements, reconciling vendor and credit card statements, compiling expense reports etc.
• Maintaining and assisting with office equipment (printers, phone system, etc.)
• Assisting with maintenance of payroll records
• Processing documents such as bills, invoices, mail, etc

The successful candidate will meet the following minimum requirements:

• Proficiency with Word and Excel
• Ability to learn and use new software packages specific to the company/industry
• Excellent organizational skills and a high degree of attention to detail and accuracy with high volume data entry
• Excellent communication skills
• Ability to track and meet multiple deadlines
• Ability to maintain confidentiality of payroll and other employee information
• Ability to work well with others on the team

Additional preferred qualifications include:

• QuickBooks experience
• Public notary
• Two-year or four-year degree in business administration, management, human resources, accounting, or related field
• Experience in a related field such as accounting, bookkeeping, or financial reporting
• Willingness to continue building skills through education and training opportunities

Compensation and Schedule:

• Anticipated pay range: $15-20 per hour, depending on experience
• Full-time position (40 hours/week)
• Work days: Monday through Friday, 8:00 a.m. to 5:00 p.m. (with lunch break), with some flexibility in the schedule

Benefits:

• Medical, dental, vision, life/AD&D, and long-term disability insurance
• Health savings account with employer contribution
• Paid time off and paid holidays
• Eight weeks paid family/medical leave (after one year of employment)
• 401(k) program with employer contribution and matching
• Employee ownership opportunity

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